Club Constitution

Look at the Development plan 2012

  1. Name
    1. The club will be called Wellingborough and District Athletic Club and will be affiliated to England Athletics.
    2. The headquarters of the club shall be: Wellingborough School, Irthlingborough Road, Wellingborough, NN8 2BX
  2. Aims and objectives
    1. The aims and objectives of the club will be:
      1. To offer coaching and competitive opportunities in Athletics.
      2. To promote the club within the local community and Athletics.
      3. To ensure a duty of care to all members of the club.
      4. To provide all its services in a way that is fair to everyone.
  3. Membership
    1. To ensure all present and future members receive fair and equal treatment.
    2. Membership should consist of officers and members of the club.
    3. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of practice that the club has adopted. All members must compete in club colours: Green vest, Black shorts (optional)
    4. All members must wear a High Visibility (reflective) top when running on or across roads, throughout the year to comply with coaches schedules.
    5. Members will be enrolled in one of the following categories:
      1. Full member
      2. Associate member
      3. Junior member
      4. Life member
      5. Family membership
  4. Membership fees
    1. Membership fees will be set annually and agreed by the Executive/Management Committee or determined at the Annual General Meeting. Fees will be paid: Seniors / Families: Annually (by the 1st December); Juniors: Annually (Plus weekly training fee).
    2. New members joining from January 1st - March 31st will receive a 10% discount; from April 1st - June 30th 15% discount, and from 1st July - September 30th 20% discount.
    3. Guest membership will be free for two consecutive weeks (four consecutive sessions), after which full membership must be paid.
    4. Family membership: This will be valid after one full year of membership. Then: 1st adult pays 100% of renewal, 2nd adult will receive 15% discount and all children are free (9 - 18 years of age).
  5. Officers of the club
    1. The officers of the club will be:
      1. Chair
      2. Vice Chair
      3. Honorary Secretary
      4. Treasurer
      5. 2 x Senior Club Representative
      6. 1 x Junior Club Representative
    2. Officers will be elected annually at the Annual General Meeting.
    3. All officers will retire each year but will be eligible for re-appointment.
  6. Committee
    1. The club will be managed through the Management Committee consisting of co-opted members:
      1. Cross Country Representative
      2. Membership Secretary
      3. Kit Coordinator
      4. Ladies Captain
      5. Ladies Vice Captain
      6. Men'sCaptain
      7. Men's Vice Captain
      8. Website Editor
      9. Welfare Officer (minimum one, preferably one male / one female)
      10. Press Officer
      11. Meeting Minutes Secretary
      12. Volunteer Coordinator
      13. Auditor
    2. All Management Committee plus Officers will have the right to vote at meetings of the Management Committee. However, the quorum required for voting at meetings will be: One Officer and any other five committee members
    3. The Management Committee meetings will be convened by the Secretary of the club and held no less than Nine times per year.
    4. The quorum required for business to be agreed at Management Committee meetings will be: One Officer plus five other committee members.
    5. The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club. The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
    6. The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations /constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
  7. Finance
    1. All club monies will be banked in an account held in the name of the club.
    2. The Club Treasurer will be responsible for the finances of the club.
    3. The financial year of the club will end on: 31st March of each year.
    4. An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
    5. Any cheques drawn against club funds should hold the signatures of two committee members. Any amount over £1000 to be verified by the Treasurer.
  8. Annual General Meetings
    1. Notice of Annual General Meetings (AGM) will be given by the Club Secretary. Not less than 21 clear days notice to be given to all members.
    2. The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
    3. Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
    4. Elections of officers are to take place at the AGM, and will be deemed carried by receiving a clear majority.
    5. All members have the right to vote at the AGM. Proposals shall be deemed carried if receiving a 60% majority.
    6. The quorum for AGMs will be 20% of the current membership.
    7. The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
  9. Dissolution
    1. A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
    2. In the event of dissolution, any assets of the club that remain will become the property of Northants Athletics Association
  10. Amendments to the constitution
    1. The constitution will only be changed through agreement by majority vote at an AGM or EGM.
  11. Declaration
    1. Wellingborough and District Athletic Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.