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NAME
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1.1 The name of the
club shall be called Wellingborough & District Athletic Club, hereafter to
be referred to as `the club` and shall be affiliated to UK ATHLETICS.
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AIMS
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2.1
To promote and encourage athletics at
all levels, providing opportunities for recreation and competition
according to UK Athletics laws and rules.
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HEADQUARTERS |
3.1 The Headquarters
of the club shall be The Wellingborough Old Grammarians
Sportsfield,
Sywell
Road, Wellingborough. |
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MEMBERSHIP |
4.1 Membership of the
club is confined to Athletes as defined by UK Athletics as follows: |
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An Amateur is one who
has never competed for a money prize or monetary consideration in any
athletic sport or game, or been in anyway interested in a staked bet or
wager made in connection with any athletic competition in which he or she
was an entrant or competitor; who has never engaged in, assisted in, or
taught any athletic exercise for pecuniary gain or consideration, or in
anyway exploited his or her athletic ability for profit, and who has never
taken part in any athletic competition with anyone who is not an amateur. |
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4.2 A candidate
applying for membership must complete a membership application form and
pay the relevant subscription/joining fee as determined by the Annual
General Meeting of club members. The application for membership shall be
considered at the next General Committee meeting. |
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4.21 Entitlement to
membership shall be without reference to nationality,
race,gender,colour,sexual
persuation or religious affiliation. |
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4.3 There shall be
(four) classes of membership available. These are: |
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4.4 Full member |
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4.5 Junior member
(under 16 years of age) |
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4.6 Associate member |
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4.7 Honorary member |
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OFFICERS
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5.1 The management of
the club shall be vested in a committee consisting of the
following : Chairman (Executive Officer), Vice
Chairman (Executive Officer), Honorary Secretary (Executive Officer),
Honorary Treasurer (Executive Officer), Cross Country Secretary, Youth
Officer, Club Captains and two elected members. |
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ELECTION OF
OFFICERS |
6.1 All officers
shall be elected at the Annual General Meeting of the club, from and by
the members of the club. |
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6.11 All those
eligible must be members of the Old Grammarians Sports Club. |
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6.2 All officers are
elected for a period of one year, but may be re-elected to the same office
or another office as deemed necessary.
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GENERAL COMMITTEE |
7.1 The affairs of
the club shall be controlled by a general committee comprising of the
Executive Officers of the club and six other members elected from, and by,
the Full members of the club. The General committee shall meet at agreed
intervals and not less than four times per year. |
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7.2 The duties of the
general committee shall be: |
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7.3 To control the
affairs of the club on behalf of the members |
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7.4 To keep accurate
accounts of the finances of the club through the Treasurer. These should
be available for reasonable inspection by members and should be audited
before every annual general meeting. The club shall maintain a bank
current account and the following officers shall be authorised to sign
club cheques: Any two Executive Officers. |
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7.5 The committee
will have the power to co-opt further members onto the committee as deemed
necessary. Co-opted members shall not be entitled to vote on the
Committee. |
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7.6 To make decisions
on the basis of a simple majority vote. In the case of equal votes, the
Chairperson shall be entitled to an additional casting vote.
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MEETINGS |
8.1 The Annual
General Meeting will be held no later than the end of September each year
to elect Officers and Committee and deal with any other matters specified
on the agenda. Twenty one days notice shall be given to members of the
Annual General Meeting. Any nominations for officers or committee and any
proposals for changes to the rules or other items for the agenda must be
with the Secretary fourteen days prior to the meeting. The Secretary shall
circulate or give notice of the agenda for the meeting to members not less
than seven days before the meeting. |
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8.2 General Committee
meetings shall be held during the first full week of each month. |
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8.3 The business of
the Annual General Meeting shall be to: |
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8.4 Confirm the
minutes of the previous Annual General Meeting and any General Meetings
held since the last Annual General Meeting. |
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8.5 Receive audited
accounts for the year from the Treasurer. |
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8.6 Receive the
annual report of the Committee from the Secretary. |
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8.7 Elect an auditor. |
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8.8 Elect the
Officers of the Club. |
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8.9 Review Club
subscriptions rates and agree them for the forthcoming year. |
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8.10 Transact such
other business received in writing by the Secretary from members 14 days
prior to the meeting and included on the agenda. |
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8.11 Special General
Meetings may be convened by the General Committee or on receipt by the
Secretary of a request in writing, from not less than three Full members
of the Club. At least 21 days notice of the meeting shall be given. |
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8.12 Nominations of
candidates for election of Officers shall be made in writing to the
Secretary at least 14 days in advance of the Annual General Meeting date.
Nominations can only be made by Full members and must be seconded by
another Full member. |
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8.13 At all General
Meetings, the Chair will be taken by the Chairman or, in his absence by
the Vic Chairman. |
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8.14 Decisions made
at a General Meeting shall be by a simple majority of votes from those
Full Members attending the meeting. In the event of equal votes, the
Chairman shall be entitled to an additional casting vote. |
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8.15 A quorum for a
General Meeting shall consist of five full members including three
executive officers of the club. |
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8.16 Each full member
of the club shall be entitled to one vote at General Meetings. |
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8.12 An
Extra-Ordinary General Meeting may be called at the request of twenty
members of the club. Such meetings to be covered not later than fourteen
days after the receipt by the secretary of the written request for the
meeting and drafts of all the resolutions to be proposed. |
ALTERATIONS TO
CONSTITTION AND RULES
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9.1 Any proposed alteration to
the club constitution may only be considered at an Annual or Special
General Meeting, convened with the required written notice of the
proposal. Any alteration or amendment must be proposed by a full member of
the Club and seconded by another full member. Such alterations shall be
passed or supported by not less than two thirds of the full members
present at the meeting, assuming that a quorum has been achieved.
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SUBSCRIPTION |
10.1 The amount of Annual
subscription will be set at the Annual General Meeting. The annual
subscription will be due on The 30th September each year.
Subscription not paid by the 1st December will attract a £5
levy. Members joining during the year will pay proportionate part of the
annual amount due. |
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10.2 The Annual
Accounts year will finish on August 31st . |
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CLUB COLOURS |
11.1 All members must
compete in club colours. Green vest. Black shorts (optional). |
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DISSOLUTION |
12.1 If at any
General Meeting of the Club, a resolution be passed calling for
a dissolution of the Club, the Secretary shall
immediately convene a Special General Meeting of the Club to be held not
less than one month thereafter to discuss and vote on the resolution. |
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12.2 If at that
Special General Meeting, a resolution is carried by at least two thirds of
the full members present at the meeting, the General Committee shall
thereupon, or on such date as shall be specified in the resolution,
proceed to realize the assets of the Club and discharge all debts and
liabilities of the club.
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12.3 Should the
occasion arise that the club should be dissolved the assets should be sold
at the discretion of the club and all monies and other matters transferred
to the Northamptonshire Athletics Association.
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This constitution
was adopted as the Constitution of Wellingborough and District Athletics
Club in the presence of the committee |
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Signed: G. BAYES |
Date: 25/9/2003 |
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Chairman |
